This new and exciting event, co-hosted by Kelowna Yarn & Needlecrafts and the Relentless Knitting Company, takes place in Kelowna, BC, on Saturday, June 16, 2018. It will be the only event of its kind in the interior of British Columbia. The event will consist of workshops presented by well know teachers and designers, and a yarn focused marketplace. We hope this will become an annual fibre festival offering high-quality workshops and an inspiring marketplace to yarn lovers from near and far. Your business has been identified as producing products we would love to see in our marketplace.
The market will take place at the Best Western Plus Kelowna Hotel & Suites locates at 2402 Highway 97 North. The building provides ample workshop spaces and a ballroom for our marketplace. The bright ballroom can be adapted to a wide variety of display spaces. There are no centre walls, if you require power or a wall to lean items from your display against, be sure to include a request for power and/or wall access on your form so that we can locate your space in a suitable position.
Each vendor will receive two passes for the event to allow for in and out privileges. Please note we will not be providing food or beverages, aside from a water station, for the duration of the event. The venue is located close to numerous fast food restaurants and a grocery store. As we do not have staff to monitor your space while you take a break, please plan accordingly for coverage.
The venue offers free parking. Please park as far away from the entrance as possible one you have completed unloading to allow for easier parking for our customers.
Accommodation is available through the Best Western Plus Kelowna Hotel & Suites. They a can be contacted at 250-979-6920. They have set aside a block of rooms for our event. Please ask for the room rates for Yarn Okanagan when booking.
We are planning a meet and greet with our workshop teachers on the night of June 15, 2018. Details and tickets for this event will be on the Kelowna Yarn & Needlecrafts website (www.kelyarn.com). This is a separate event and not included in your registration.
If you have further questions after reading the included package please contact us at 250-860-8801 or by email at email@example.com
The application form can be found by clicking on this link or copy and pasting this address into your browser: https://form.jotform.co/72774752160863
Hope to see you this spring,
Cheryl and KarlaInformation for Vendors
To ensure success of our marketplace we are using the following information to guide our vendor selection and event day management. Please read carefully.
All items at the sale must be knitting/spinning/or other yarn based fiber related and display good craftsmanship. Please submit photos of your work for review by our acceptance jury. Hardcopy, email, or a link to website are acceptable.
Vendors may not sell items produced using purchased kits, unless they have made significant design changes to the items.
Vendors who bring items not listed in their application, or items below the level of quality represented in their application, may be asked at the organizer’s discretion to remove them.
To maintain the level of variety shoppers expect at a fiber festival, we accept only a limited number of vendors in each category of work. Vendors who are accepted in one category MAY NOT add other categories of work to their display without having those items approved in advance through the application process.
Sharing of a space is welcome provided we are aware during the jury process of your intentions. Please make note on your application of the party you are sharing a vendor space with so the applications can be linked or jointly apply.
Vendors will be accepted through a jurying process based on a variety of criteria including quality of craftsmanship, the uniqueness of the product at festival, and originality of design.
Move-in and Set up
Vendors may move in Saturday, June 16 from 8 AM and 930 AM.
When you arrive, check in at the main door to find your space, or reference the floor plan maps. Then unload your things. Once you’ve finished unloading and before setting-up your exhibit, please re-park further from the doors to make move-in easier for your fellow vendors.
No portion of your display may protrude out into the aisle, or go beyond the floor space requested and paid for on your booking form. These boundaries are marked with green tape. If you aren’t sure where your boundary is, we’d be happy to point it out. Similarly, vendors will make their sales from within their booth space, and not wander the halls or in the workshop areas.
All tables provided by the market will be covered with white linen. You are welcome to bring your own tables and other display forms, or to add additional colour on top of, or in place of, the white linens.
Please indicate on your application if you require an electrical outlet. You must provide your own extension cords.
No tape, sticky tack, or nails are permitted on the walls.
No fire exit or hose may be blocked. No open flames, such as candles, will be permitted.
No pets may be brought into the building.
Smoking and alcohol are not permitted on the premises.
If you have children with you on the weekend, they may not be left unsupervised around the market shopping areas.
Takedown and Move out
Tables and items may not be taken down or removed until the sale is over. The marketplace will close at 4 PM.
Move out must be completed by Saturday at 4:45 PM. Vendors are responsible for removing everything they brought with them, as well as any accumulated garbage. The area will be swept for you after you depart.
The Best Western Hotel, the Market, and the staff are not responsible for any injuries, damages, or losses to exhibitors or their articles. Please acquire the level of insurance you deem appropriate. Vendors are responsible for their own security during set-up, show hours, and take-down.
We do not provide staff to monitor your space if you need to use the washroom or leave to purchase food and drinks. Please arrange to have coverage as required.
Vendors may be required to withdraw from the show if issues regarding product quality or behaviour cannot be resolved to the organizers’ satisfaction.
Payment and Refund Policy
Following the registration deadline of December 16, 2017, we will determine the number of spaces available for vendors.
Once vendor applications have been received and juried, we will contact you to notify you of your application’s status by January 08, 2018.
If your application is accepted, you will be asked to submit payment for your space by January 21, 2018.
In the event you need to cancel, if we can fill your spot, we will refund half of your payment.
Floor Space Options:
6’ length x 6’ depth
12’ length x 6’ depth
10’ length x 10’ depth
Table (2’6” x 6’) with white cloth
To apply please click on the link or copy and paste this link into your browser.